RRCD Constitution/By-Laws

RRCD

 

CONSTITUTION

ARTICLE I

NAME

 

This organization shall be known as the Rochester Recreation Club for the Deaf, Inc., hereafter named RRCD, a non-profit organization.

 

ARTICLE II

PRINCIPAL OFFICE

 

The principal office for the transaction of the business of RRCD is fixed and located at 1564 Lyell Avenue, City of Rochester, County of Monroe, and State of New York. The Board of Directors of RRCD may at any time or from time to time change the location of the principal office from one location to another in this county.

 

ARTICLE III

STATEMENT OF TAX EXEMPTION COMPLIANCE

 

Notwithstanding any other provision of the bylaws, RRCD is organized exclusively for the activities as specified in Section 501(c)(3) of the Internal Revenue Code of 1954, and shall not carry on any activity not permitted to be carried on by a corporation exempt from federal income tax under Section 501(c)(3) of the Internal Revenue Code of 1954.

 

ARTICLE IV

PURPOSE

 
  1. To provide a meeting place for organization of, by, and for the deaf and hard of hearing.
  2. To enhance the health, economic, social, and intellectual standing as well as the welfare of the deaf and hard of hearing.
  3. To provide independent living skills and temporary shelter for needy deaf and hard of hearing as well as the general public.
  4. To foster a deeper appreciation and recognition of deaf culture among deaf and hard of hearing.
  5. To preserve and promote the use of American Sign Language in the deaf and hard of hearings community.
  6. To cooperate with other organizations to promote the general public understanding of deafness, deaf culture, hard of hearing, and various communication modes employed by each.

ARTICLE V

MEMBERSHIP

 

The active membership shall be unlimited in number and shall have four (4) categories: Regular, Senior, Non-Resident and Student. Regular members are those who reside within one hour’s driving distance from RRCD. Senior membership shall be limited to those who are 65 years or older. Student membership shall currently be full-time matriculated students at an institution of higher learning and shall provide such evidence upon request. Anyone of good character may become a member upon payment of the required membership fee as outlined in the Standing Rules of the By-Laws.

 

ARTICLE VI

OFFICERS AND DIRECTORS

 

The officers shall be President, Vice-President, Secretary, and Treasurer. Except for the Vice-President, the officers shall be elected every two years at the regular meeting of the Club. The Vice-President shall be appointed by the newly-elected President subject to approval of the membership at the regular meeting. The President, Secretary, and Treasurer shall hold their respective offices for two (2) years or until their successors are duly elected and qualified. The Directors shall consist of seven (7) active members and four (4) officers, bringing the number of members on the board to eleven (11). The chairpersons of the Social, Law, and Trustee committees shall be on the Board of Directors. The Executive Committee selects the remaining four (4) directors at-large from the active membership.

 

ARTICLE VII

MEETINGS

 

The regular meeting of the Club shall be held annually in November. Additional meetings may be held at the discretion of the Board of Directors. Fifteen (15) active members constitute a quorum. The order of business during meetings shall follow the same procedure as outlined in Robert’s Rules of Order.

 

ARTICLE VIII

AMENDMENTS

 

The Constitution may be amended at any regular meeting of the Club by two-thirds (2/3) vote of the members present and voting.

 

ARTICLE IX

PARLIAMENTARY RULES

 

Robert’s Rules of Order, Revised, shall be the recognized authority in all questions of the Parliamentary Law not being covered by this Consititution and By-Laws.

 

ARTICLE X

DISSOLUTION

 

In the event of the dissolution of this organization, all remaining assets, real estate and personal property, of whatever nature, shall be transferred to another organization, which has been organized exclusively for the activities as specified in Section 501(c)(3) of the Internal Revenue Code of 1954. Specifically, RRCD has declared that Rochester School for the Deaf shall be the recipient in this dissolution clause.

 

END OF CONSTITUTION

 

May 10, 2010

 

BY-LAWS

 

ARTICLE I

MEMBERSHIP DUES

 

The Board of Directors, with the approval of the members at the regular meeting, shall have the power to fix such membership dues. The Vice-President shall maintain the Club’s membership list, collect dues, and notify members who are in arrears.

ARTICLE II

DUTIES OF OFFICERS

 

Section 1. The President shall be at the meetings of the Club and the Board of Directors. He shall preserve order and decide parliamentary questions. He shall fill unexpired terms of office should a vacancy occur subject to the approval of the Board of Directors. He shall be an ex-officio member on all standing committees.

 

Section 2. During the absence of the President, the Vice-President shall assume the duties of the President. When the President’s office becomes vacant, the Vice-President shall succeed the President until the next regularly scheduled elections. The Vice-President shall maintain a current and accurate membership list, collect dues, and notify Members who are in arrears of membership dues.

 

Section 3. The Secretary shall record and preserve the minutes of all proceedings of each meeting, including the Board of Directors. the Secretary shall conduct all correspondence when needed.

 

Section 4. The Treasurer shall receive all monies due and maintain all monies in the Club’s bank account. The Treasurer shall pay all bills, keep the Club’s account current, and present a financial report at all regular and Board of Directors meetings. The Treasurer shall also keep an account of all possessions and investments.

ARTICLE III

DUTIES OF THE BOARD OF DIRECTORS

 

Section 1. President, Vice-President, Secretary, Treasurer, Chairpersons of the Social, Law, and Trustee Committees, and foyr (4) at-large members appointed by the Executive Committee shall serve on the Board of Directors. The number of board members is fixed at eleven (11). Within the Board of Directors is an Executive Committee who is authorized to conduct the business of the Club on short notice and during emergencies.

 

Section 2. The minutes of the Board of Directors shall be read at the next regular meeting in summation form. The Board shall require the Treasurer to post bond and amount as it may decide.

 

Section 3. The Board of Directors shall have the power to suspend any member with two-thirds (2/3) of its vote. The suspended member shall have the right to appeal to the active membership at the next regular meeting. A two-thirds (2/3) vote of the membership present at the meeting is required to uphold the suspension by the Board of Directors.

 

Section 4. A quorum of seven (7) members of the board constitutes a quorum to conduct business.

 

Section 5. Officers may be compensated for their work. The Board of Directors shall determine the amount of compensation.

ARTICLE IV

DUTIES OF THE STANDING COMMITTEES

 

The standing committees are social, law, and trustees. The President appoints the chairperson of each committee. Each chairperson, in turn, may appoint active members to serve on the committee. The President is an ex-officio on all three committees. The social committee shall be responsible for all social and athletic activities and shall publicize all events accordingly. The law committee shall be responsible for maintaining an accurate and up-to-date Constitution and By-Laws and shall provide a copy to any active member who desires one. the trustees committee shal be responsible for the accuracy and verification of the Treasurer’s financial reports and to report as such at all membership and Board of Director’s meetings.

ARTICLE V

ELECTIONS

 

Section 1. A nominating committee appointed by the Board of Directors shall make nominations for President, Secretary, and Treasurer. The committee shall canvass the active membership for candidates willing to serve and their names shall be posted on a prominent bulletin board no later than two weeks prior to the annual meeting in November. Nominations may be made from the floor preceding the election at the annual meeting. The voting shall be by written ballot, a majority constituting an election. Should a lack of majority prevail, a runoff election shall be held to reduce the number of nominees to the top two. All three officers as elected shall be installed with active members as witnesses in January.

 

Section 2. The oath of office is as follow: “I do hereby pledge myself to abide by the Constitution and By-Laws of the Rochester Recreation Club for the Deaf and to faithfully perform the duties of my office to the best of my knowledge and ability.”

 

Section 3. The qualifications of election to office is determined by the length of continuous membership in the Club as follows: President, four (4) years, Vice-President, two (2) years, Treasurer, five (5) years; Secretary, two (2) years.

ARTICLE VI

DISCIPLINE

 

Section 1.  Active members of the Club found guilty of conduct unbecoming a member of the Club shall be punished in following manner:

 

(a) First offense: One to six months suspension

(b) Second offense: Six months to one year suspension

(c) Third offense: Expulsion

 

Section 2. The Board of Directors shall determine the status of the accused active member by two-thirds (2/3) vote. A member disciplined may appeal the decision to the general membership in writing to the Secretary within thirty (30) days from the date of the decision. The appeal shall be brought up before a regular or special meeting of the active membership no later than thirty (30) days after the Secretary receives the written appeal. At the meeting, the accused member shall have the right to present his or her side of the matter at issue for consideration by the active membership. A (2/3) vote shall be required by the active membership attending the meeting to uphold the Board of Director’s decision.

ARTICLE VII

STANDING RULES

 

Section 1. Members and visitors shall abide by the rules as explicitly stated in the Constitution and By-Laws. New proposed laws passed by the Board of Directors, which have not been adopted into By-Laws, shall be posted within 14 days for members to review and vote the next general meeting. Posting may be email, direct mail, notices on bulletin board and on the bar countertop, and handouts. Prior to election, members must take care to ensure that the new laws abide by the spirit and intent of a non-profit corporation as defined in Section501(c)(3) of the Internal Revenue Code of 1954 as well as applicable city, county, and state statutes pertaining to the operation of a non-profit organization.

 

Section 2. The listing of new notices shall be referred as “House Rules” which contain information regarding the daily operation of the club. Membership dues and compensation for officers and rules of etiquette shall be included as well. It shall be prominently posted somewhere in the clubhouse and within easy view of members.

 

Section 3. Only the Board of Directors or its Executive Committee may post, amend, or remove wording under the “House Rules”.

 

ARTICLE VIII

REMOVAL OF AN OFFICER/BOARD MEMBER

 

(By General membership or By Board of Directors)

 

An officer/board member may be removed for cause, including failure to perform assigned duties, or for inappropriate public conduct as a member of the Board in unfavorable standing.

 

(By Board of Directors)

 

By two-thirds (2/3) vote of the board of directors present, an officer/board member may be removed.

 

OR

 

(By General memberships)

 

By majority vote of the general membership present, a notice shall posted within 5 days for members to vote regarding removal of an Officer/Board member at the next members’ meeting which shall held not less than 25 days after the posting nor more than 30 days after posting. Posting of notice may be by email, direct mail, bulletin board, bar countertop, and handouts.

 

The Officer/Board member in question shall have a reasonable opportunity for a due process rebuttal during the next members’ meeting before voting commences. Failure to appear for the due process rebuttal will automatically commence voting.

 

END OF BY-LAWS

 

Updated

May 16, 2008

May 10, 2010 (Amended at ARTICLE V)

November 4, 2013 (addition of ARTICLE VIII)